Glossary

Action plan

An action plan should break down the strategy goals and objectives into specific tasks. It should include the sequence of steps to be taken, or activities that must be performed, for a strategy to succeed. Therefore it should include a time line, the financial resources and a definition of the responsible actors. This type of output can relate either to the development of new or further improvement, revision and/or update of existing action plans as well as their subsequent implementation. It should not be mixed up with the concept of Working Plan.

Tags : Working Plan

Activity

An activity can be defined as a process, what is done for a particular purpose. Each Work package is divided into activities. Activities have to lead to the development of one or more project outputs.

Tags : Work Package, Output

Additionality

One of the three main programme criteria, to be respected by all proposed project activities; it means that the activities proposed to the Interreg MED Programme have to be different from the normal and regular tasks of the partners involved in the project. In particular, the actions have to represent additional activities that would not be carried out without the support of the Interreg MED Programme.

Reference

Administrative and eligibility check

First step of the proposal assessment process after the closure of a call for proposals. The purpose is to verify whether an application complies with the administrative and eligibility criteria established by the Interreg MED Programme for the projects of the call. Failure to comply with any of these criteria leads to outright rejection of the application.

advanced payment

Pre-financing payment of a percentage of the approved budget of the partner to be recovered during the project implementation by reducing the reimbursement accordingly.
In the case of Interreg MED Programme the advanced payment are allowed only to IPA partners.

Amount certified (CA)

Amount of eligible expenditure included in the certificate of the Certifying Authority (CA).

Amount certified (FLC)

Amount of expenditure included in the certificate of the First Level Controller (FLC).

Applicant

An organisation which is applying for funding.

Application form (AF)

Binding document which describes the project (objectives, results, outputs, partnership) and gives detailed information on the work plan and financial figures. The AF has to be submitted during the selection process and is assessed by the programme bodies, in order to select the projects to be funded by the programme. Once the project is approved, the AF becomes the reference document for the whole implementation of the project until its closure. The content of it may change to a certain extent during the implementation, but only according to the programme’s project modifications rules and procedures.

Assessment

One part of the project selection process. It implies in-depth quality assessment of the project application.

Tags : evaluation, verification (MA/JS)

Assessment criteria

Tags : Quality assessment criteria

Associated partner

Institution involved in a project without financially contributing to it.

Audit Authority

Functionally independent from the Managing Authority and the Certifying Authority, the Audit Authority (AA) is responsible for verifying the effective functioning of the management and control system. The AA is an inter-ministerial commission (CICC) reporting to the Prime Minister, who appoints its members, and is assisted by a group of independent auditors composed of a representative from each State participating in the programme. The representatives of the participating states to the Group of Auditors, that assist the AA, shall not be involved in any other management or certification activity under the MED programme.

Audit trail

An adequate audit trail ensures that the accounting records maintained and the supporting documents held at the level of the Certifying Authority, Managing Authority/Joint Secretariat, National Authorities and beneficiaries are adequate to trace expenditures.

Automatic public contribution

The programme funds meet only a proportion of the project expenditure. The remainder has to be covered from other sources, which can be the partner’s own resources or it can come from external sources, but not from another EU fund. Public funding automatically allocated to a project partner from national/regional sources. Some Member States/regions provide public support to organisations in their territories in order to facilitate their participation in cooperation programmes.

Tags : Contribution, Public contribution, Private contribution