FAQ

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There is an incoherence between the number of the WP in the index and in the work plan.

Do not take it into consideration. Please note that the index is the same for all proposals and the work plan is adapted to each type of project.

Category : Activities and work plan (application phase)

What does “net revenues” mean?

Net Revenues are cash in-flows directly paid by users for the goods or services provided by the project, such as payments for services or fees for the participation to an event, from which any operating costs incurred during the corresponding period should be reduced.

For further information regarding net revenues, please consult the dedicated Factsheet in the Programme Manual.

 

 

Category : Programme Budget construction (application phase)

What is being referred to by the decommitment rule?

The Programme has to reach performance and financial targets as agreed at the beginning of the Programme.  If the financial targets, which are calculated on a yearly basis, are not met, the difference in the amount has to be forfeited. 

Should this loss of funds (ERDF and/or IPA) result from projects lagging behind their payment targets based on the spending forecast included in the Subsidy Contract signed between the Lead Partner and the Managing Authority, the Programme might have to reduce contribution to these projects.

For further information, check the Factsheet of the Programme Manual “De-commitment”.

 

 

Category : Programme Budget construction (application phase)

How are project costs claimed?

To be claimed, costs have to be verified by a qualified controller according to the First Level Control system established on a national level.
This controller may be centralised, in the case a national controller verifies expenditure of all partners, or a decentralised. In this last case, each partner may select its own controller  who should be validated by the respective participating State at the beginning of the project.

 

 

Category : Programme Budget construction (application phase)

What dates should we indicate in WP0 preparations costs in the application form? Should we include a description of the WP and the activity description?

You should indicate both as starting date and as ending date the starting date of the project that is written in the Terms of Reference of the call. You should not put a description of the WP nor the activity for the preparation costs.
For further information, kindly check the Guide of use of Synergie CTE during the Application Phase.

Synergie Guides

Category : Programme Budget construction (application phase)

Is there any pre-financing?

There is no pre-financing from the Programme to ERDF partners. Nevertheless, it exists for IPA partners.
Partners may contact their NCPs whether to enquire there are arrangements in their country.  

 

 

Category : Programme Budget construction (application phase)

What does national co-financing mean?

National co-financing means the counterpart of Project Partner participation in the project by its own budget or any other source of financing. It can be 15% or 50% depending on the co-financing rate granted.
It is called national since it comes from the country the Project Partner is located.  Only in the case of Italy and Greece a national system covering it exits.
For further information, kindly contact your NCP.

 

 

Category : Programme Budget construction (application phase)

Can an institution be a partner simultaneously in a modular project and in a horizontal project ?

The same institution can integrate proposals in modular and horizontal projects. Nonetheless, it cannot integrate a modular project and a horizontal project approved in the same specific objective. Should an institution be involved in  approved horizontal and modular projects of the same specific objective, it will be requested to abandon one of them.

More detailed information may be found in the relevant Terms of Reference.

Category : Eligible partners and areas (application phase)

Are preparations costs eligible and which is the total maximum amount?

Yes, preparation costs are covered by a lump sum of EUR 30 000 of total eligible expenditure per project. The reimbursement of these costs will follow the principles detailed below:

  • The lump sum is not automatic. Preparation costs budget must be indicated in the Application Form, giving concrete information on the amount allocated to the concerned ERDF project partner(s);
  • The co-financing rate of the preparation costs will be in line with the co-financing rate applicable to the partner(s) to which the lump sum is allocated;
  • Only ERDF partners are entitled to budget and claim preparation costs.

Preparation costs are covered by a lump sum and there is no possibility for the projects to opt for real preparation costs. The lump sum covers all costs linked to the preparation of the project. Any difference between the granted lump-sum and the real costs occurred for preparation is neither checked nor further monitored by the Programme.

 

 

Category : Budget construction (application phase)

Is it possible to create additional budget lines?

No, project budgets must be structured according to the following 5 budget lines (predefined):

1) Staff costs
2) Office and administrative expenditure
3)Travel and accommodation costs
4) External expertise and services costs
5) Equipment expenditure

 

 

Category : Budget construction (application phase)