FAQ

Concerning the compulsory annexes to add in Synergie, the legal representative of the Partner has changed since the filling of the Application form, could the substitute sign instead of the legal representative announced in the Application form?

Signatures should match between what has been indicated in the application form (name of the legal representative) and the signatory of the co-financing declaration.

If this is not possible, the signature of the substitute has to be done “on behalf” or by delegation. And the delegation has to be uploaded on the system. Moreover, the national co-financing amount included in this declaration must correspond to the information stated in the Application Form validated. 

Category : Programme Compulsory annexes to upload (application phase)

Is it possible to create additional budget lines?

No, project budgets must be structured according to the following 5 budget lines (predefined):

1) Staff costs
2) Office and administrative expenditure
3)Travel and accommodation costs
4) External expertise and services costs
5) Equipment expenditure

 

 

Category : Budget construction (application phase)

What is the date to be considered when converting national currency into euros?

Any expenditure incurred in a currency other than the Euro shall be converted into Euro using the monthly accounting exchange rate of the European Commission in the month during which that expenditure was submitted for verification by the concerned partner to its First Level Controller.

Please note that the conversion is done automatically by Synergie CTE during the certification process.

Category : Budget management (implementation phase)

Are preparations costs eligible and which is the total maximum amount?

Yes, preparation costs are covered by a lump sum of EUR 30 000 of total eligible expenditure per project. The reimbursement of these costs will follow the principles detailed below:

  • The lump sum is not automatic. Preparation costs budget must be indicated in the Application Form, giving concrete information on the amount allocated to the concerned ERDF project partner(s);
  • The co-financing rate of the preparation costs will be in line with the co-financing rate applicable to the partner(s) to which the lump sum is allocated;
  • Only ERDF partners are entitled to budget and claim preparation costs.

Preparation costs are covered by a lump sum and there is no possibility for the projects to opt for real preparation costs. The lump sum covers all costs linked to the preparation of the project. Any difference between the granted lump-sum and the real costs occurred for preparation is neither checked nor further monitored by the Programme.

 

 

Category : Budget construction (application phase)

Can “International Organisation (IO) under international law” integrate the partnership of MED projects ?

International organisations acting under international law are only eligible as partners and they cannot act as Lead Partners.

They can participate in projects only upon their explicit acceptance of all requirements deriving from the Treaty for the Functioning of the European Union and the regulations applicable in the framework of the Interreg MED Programme, including – but not limited to – the following:

  •  Adherence to applicable community policies, including the respect of rules on public procurement;
  • Acceptance of the national control requirements set in the framework of the Interreg MED Programme by the Member State in which the organisation acting as partner is located;
  • Acceptance of controls and audits by all those bodies entitled to carry out such controls in the framework of the Interreg MED Programme, including the Managing Authority and Joint Secretariat, the Audit Authority and the European Court of Auditors as well as the relevant national authorities of the Member State in which the international organisation acting as project partner is located. Storage of all documents required for these controls must allow performing them in the geographical area covered by the Interreg MED Programme;
  • Final financial liability for all sums wrongly paid out.
  • A project proposal involving international organisations acting under international law in the partnership must include an ad hoc declaration to be provided and signed by these institutions. For reasons of legal security, additional legal information may be requested to these institutions prior to granting the fund.

The non-compliance with these requirements could lead to the exclusion of such partners

Partnership architecture requirements and relevance

Category : Eligible partners and areas (application phase)

Could a partner be a Lead Partner in two applications in different axes ?

There is no limit to the number of applications in which an institution can participate (as a partner or lead partner). However, institutions have to demonstrate the technical and administrative capacity to develop the activities in which they engage. This capacity will be analysed during the evaluation of proposals.

Category : Eligible partners and areas (application phase)

Can an institution be a partner simultaneously in a modular project and in a horizontal project ?

The same institution can integrate proposals in modular and horizontal projects. Nonetheless, it cannot integrate a modular project and a horizontal project approved in the same specific objective. Should an institution be involved in  approved horizontal and modular projects of the same specific objective, it will be requested to abandon one of them.

More detailed information may be found in the relevant Terms of Reference.

Category : Eligible partners and areas (application phase)

Is an electronic signature allowed on the compulsory annexes?

The electronic signature is authorised but it must respect the national legislation regarding electronic signature.

Category : Compulsory annexes to upload (application phase)

Can a person other than the legal representative sign a declaration (vice-president, head of department …) ?

The Application Form confirmation page should be signed by the legal representative of the Lead Partner’s organisation. Still, if the legal representative’s substitute has a legal ability to sign the official documents, then it can be done by the substitute. In this case, you should provide us an official letter confirming that the substitute is empowered to sign the official documents.

Category : Compulsory annexes to upload (application phase)

Do I have to fill in and upload a De Minimis declaration for ALL the partners ?

The De Minimis declaration is only for the partners whose activities within the project are State Aid relevant and that are willing to apply to the De Minimis Regulation. This information should be included in the partner declaration as well.


Please refer to Factsheet of the Programme Manual “State aid”.

Category : Compulsory annexes to upload (application phase)