FAQ

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Due to the Covid-19 prevention measures, my project needs to be adapted or modified. Is that possible?

In case you consider that your project needs a modification due to the Covid-19 outbreak you can talk to your project officer at the JS in order to adapt you project to the real situation. In most of the cases those modifications may not request a modification of the Application Form. But, if needed, the Interreg MED Monitoring Committee has approved flexibility measures you can benefit from.

Should you have any doubt about how to adapt your work plan to the current situation or to proceed with an adaptation of your project, you are warmly invited to contact your project officer.

In any case, LP must agree with their partnership of any adaptation or modification decided with the JS.

Finally, if the modification requires the signing of an amendment to the Subsidy Contract, it will be possible to wait until the end of the crisis situation before signing this document. Until then, the written confirmation of the JS will be sufficient to confirm the approval of the modification.

 

 

Category : Programme COVID-19

During the Covid-19 outbreak, some of the staff is on “stand by”, can I claim those costs?

Due to the Covid-19 outbreak, some institutions have decided to put their staff on “stand by”. This is the staff not working but waiting that the situation calms down to start working again. In this situation, salary and social taxes are no longer paid by the institution but by the State/Social Security/Unemployment services depending on the national/regional mechanisms put in place in each country. 

Since only the costs directly borne by the employer (partner) and not recoverable by any other means can be claimed under the Programme, and usually the compensation is not paid/borne by the employer (partner), no expenditure should be claimed.  

Should you have any further question about this issue, kindly contact your National Authority. 

 

 

Category : Programme COVID-19

Due to the Covid-19 prevention measures, my project’s event/ activity has to be cancelled. Are the costs still eligible?

Due to the Covid-19 outbreak, most project partners have been obliged to change their work plans and activities which will have consequences on their project implementation and declaration of expenses. A specific factsheet regarding the cancelled/postponed activities costs has been validated and is available in the Programme website: https://interreg-med.eu/fileadmin/user_upload/Sites/Programme/Toolbox/Reference_documents/19.Annex_Eligibility_of_expenditures_COVID19_V1_20200316.pdf
 

In case you consider that your project needs a modification due to the Covid-19 outbreak you can talk to your project officer in order to adapt you project to the real situation. In most of the cases those modifications may not request a modification of the Application Form. But, if needed, the Interreg MED Monitoring Committee has approved flexibility measures you can benefit from.  

Should you have any doubt about how to adapt your work plan to the current situation or to proceed with an adaptation of your project, you are warmly invited to contact your project officer.  

In any case, LP must agree with their partnership of any adaptation or modification decided with the JS.

 

 

Category : Programme COVID-19

During the Covid-19 outbreak, I cannot provide signed job description declarations/lists of staffs/timesheets/exclusive use of equipment, irregularity reports, how can I proceed?

During FLC and JS verification, not signed documents will be exceptionally accepted because of the impossibility to be signed during the Covid 19 period of lockdown. When possible, they could be accompanied by an email from the signatories to the LP. JS will be informed via the LP on this. Not signed documents can be uploaded to the web platform. 

Signed documents will have to be provided when possible, so please keep track of the documents that are not signed so that the originals are signed once the situation gets into normal and are provided to your FLC and on the web platform.

Category : Programme COVID-19

Can the beneficiary contract an expert outside the MED aera or outside EU? If so, how should the public procurement procedure be handled?

There is no restriction set out by the Programme regarding the origin of the contracting party. In any case, eligibility of costs for external expertise and services is subject to the full respect of EU, Programme and national (including stricter institutional) public procurement rules and must comply with the principles of transparency, non-discrimination and equal treatment.


For further information, please refer to factsheets on Eligibility of Expenditures (external expertise and services section) and on Public procurement in the Programme Manual.

Category : Programme Budget management (implementation phase)

Can the beneficiary buy equipments outside the MED area or outside the EU? If so, how should the public procurement procedure be handled?

There is no restriction set out by the Programme regarding the origin of the contracting party. In any case, eligibility of costs for equipment is subject to the full respect of EU, Programme and national (including stricter institutional) public procurement rules and must comply with the basic principles of transparency, non-discrimination and equal treatment.

For further information, please refer to factsheets on Eligibility of Expenditures (equipment section) and on Public procurement in the Programme Manual.

Category : Programme Equipment purchase (implementation phase)

Since project closure costs can be invoiced and paid out until two months after the official end date, leaving only one month to get FLC certificates and NA validations, is there a possibility of extending the deadline ?

The final payment claim and the progress report must be validated within 3 months after the project end date, no extension is possible. In case some certificates or national validations are not available at that time, there is the possibility to re-open the payment claim and include them at a later stage.

 

 

Category : Programme Closure phase

How to be sure that the equipment actually purchased as part of the project meets the definition given in the application form initially approved?

During the application phase, projects must specify in the application form the equipment envisaged to be purchased in the framework of the project. Usually the precision of the description depends on the clarity of what is needed to implement during the activity.

When it has not been possible to include sufficient details of the equipment to be purchased, the preparation phase of the pilot activities in which the equipment is necessary, shall conclude with a concrete description of the equipment needed to clearly set out the relationship between the provisions included in the application form and the equipment purchased within the project. It is highly recommended to include this kind of information in a technical report.

The JS will only validate modifications to the equipment provided in the application form without evaluating the eligibility of each item. For more information, kindly refer to the Factsheet of the Programme Manual « Project modifications ».

 

 

Category : Programme Equipment purchase (implementation phase)

In the case of a multi-module project, if my project is deprogrammed following a Programme’s decision, would I be allowed to claim expenditures regarding the previous module? Which will be my new budget? Do I have to reimburse the preparation costs?

If the Monitoring Committee decides to deprogramme one or several modules of a project based on the MA/JS verification, the budget of the project will be reduced up to the amount established in the new Subsidy Contract. The closure of the project will be required before making the last reimbursement.

All partners will be allowed to claim all the expenditures related to the project implementation up to the new budget. In principle, the payments already done will not be recovered by the Programme.

The MED Programme Monitoring Committee will be entitled to establish any other conditions in line with the European regulation, if needed.

 

 

Category : Programme Modules

The Programme manual indicates that "if the 10% budget flexibility is used, a dedicated excel file should be provided to the JS". What do these 10% correspond to? Could they be linked to the 20% flexibility rule ?

You have an additional 10% flexibility on your budget that can be applied at the final stage of the project, i.e. when you submit your final payment claim. This means that you have this final 10% flexibility (between WPs and between budget lines), on top of the 20% that you can use throughout the project. So basically, an overall 30% of reallocation allowed at the end of the project.

 

 

Category : Programme Budget management (implementation phase)