FAQ

Or view all the questions :

Is it possible to include the travel costs for staff that is not included in the “list of staff working on the project”?

It is possible but in order to justify the expenses it is necessary to prepare a document in which it is clearly described the reason why that resource has travelled / participated in a certain event.

 

 

Category : Programme Staff costs (implementation phase)

Can "in-house consultants", if the conditions are met, be reported under staff costs (as "natural persons" can)?

The Programme manual says that costs from in house bodies should be claimed under the external expertise and services budget line. Therefore, costs from in house bodies cannot be reported under staff costs.

Only natural persons working for the beneficiary under a contract other than an employment/work contract (under the condition mentioned in the manual) can be declared under the staff cost line.

Category : Programme Staff costs (implementation phase)

In reference to staff costs, is it mandatory to fill and sign the time sheet monthly or can it be done in the end of each progress report?

The time sheet should be established on a monthly basis. Each timesheet should be signed both by the employee and the project coordinator.
The Interreg MED Programme do not provide any template to be used.

 

 

Category : Programme Staff costs (implementation phase)

Do I have to consider the ERDF/IPA reimbursement or co-financing as “net revenues”?

No, ERDF/IPA reimbursement and co-financing are not to be considered as net revenues. Net Revenues are cash in-flows directly paid by users for the goods or services provided by the project, such as payments for services or fees for the participation to an event, from which any operating costs incurred during the corresponding period should be reduced.

For further information regarding net revenues, please refer to Factsheet on Net Revenues in the Programme Manual.

Category : Programme Budget management (implementation phase)

How should I declare net revenues during project implementation?

Expected net revenues, generated during the project implementation and after completion, are to be indicated in the budget of the Application Form in order to offset the corresponding Union contribution.

In the case of net revenues not foreseen in the Application Form, those have to be reported by concerned partners in each reporting period and checked by the FLC, to be included in a project payment claim submitted to the JS.

For further information regarding net revenues, please consult the dedicated Factsheet in the Programme Manual.

Category : Programme Budget management (implementation phase)

What happens if I do not manage to spend the budgetary allocation according to the stipulated timeframes?

Every endeavour should be made to keep within the timeframes agreed upon project award.  If these are not met, part of the grant may be revoked due to the decommitment rule.

 

 

Category : Programme Budget management (implementation phase)

Which is the deadline to apply for a budget major modification before the project’s official end date?

There is no fixed deadline to propose a budget’s major modification before project closure. The only condition is that the updated version of the application form and, if relevant, the amendment to the subsidy contract should be signed before the project’s official end date.

Please consider that the modification procedure can include the need of the validation of the Programme's Steering committee.  Therefore, it is recommended to get in touch with your project officer in due course to evaluate the time needed for the procedure and agree on a deadline.

Category : Programme Budget management (implementation phase)

Can the additional flexibility of 10% be applied at project level, e.g. for partners that overspent to claim budget of partners that underspent?

No, the additional 10% flexibility refers to the partner’s level, so it cannot be used to transfer budget among partners. A budget transfer among partners is a major project modification and should be approved by the Programme’s Steering Committee.

 

 

Category : Programme Budget management (implementation phase)

A project partner has spent more than its total budget, is it possible to enter the additional expenditures in Synergie CTE and include them in the FLC certificate?

No, even if the partner has spent more than its original budget, Synergie CTE will allow to enter expenditures only up to the partner’s total budget. Additional expenditures cannot be certified nor reimbursed.

 

 

Category : Programme Budget management (implementation phase)

For travel and accommodation costs taking place outside the MED area is it possible to get approval from JS afterwards, when costs have already been made?

Approval from JS for travel outside MED area must be received before realisation of that travel. 

 

 

Category : Programme Budget management (implementation phase)