FAQ

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Partners from IPA countries may request an advance payment representing 10% of their IPA budget during the project starting phase. Within which period will those who apply receive the advance payment?  

Once the Subsidy Contract is signed between the Lead Partner and the Managing Authority, each IPA partner can request an advance payment. The partner must validate the request in Synergie CTE and send it signed to the Joint Secretariat at Marseille (France).

Once validated, it will be sent to the Certifying Authority for payment. The payment will depend on the availability of funds.

 

 

Category : Programme Budget management (implementation phase)

When do the associated partner declarations have to be uploaded?

Partners' declarations can be uploaded both in the pre-application (when applicable) and application phases. The evaluation of the partnership considers the composition of the associated partnership. However, the presence of the declarations of the associated partners is not a question of eligibility, nor is mandatory in terms of assessment in the pre-application phase.

Please note that in the application phase, associated partners for whom the declaration is not provided are not considered in the assessment.

 

 

Category : Programme Compulsory annexes to upload (application phase)

Is an electronic signature allowed on the compulsory annexes?

The electronic signature is authorised but it must respect the national legislation regarding electronic signature.

Category : Compulsory annexes to upload (application phase)

Is it possible to design a project with overlaps of WP on several months?

Yes, overlaps are even considered necessary to ensure a smooth project continuity. Concerning their length there are no general rules. It depends on the requirements of each project.

 

 

Category : Programme Activities and work plan (application phase)

Which information do I have to enter in section C.8 of the application form?

In this section kindly include information only in line with relevant partners and activities. Please note that a line is created per partner and activity belonging to a WP where the partners has budget. Do not take into consideration the amount displayed, because that is the total amount of the WP and not of the activity. Please do not take into consideration the last amount of the page.

Unrelevant lines may remain empty.

Please check the Synergie guide for further information regarding the information to be included in concerned lines.

Category : Activities and work plan (application phase)

There is an incoherence between the number of the WP in the index and in the work plan.

Do not take it into consideration. Please note that the index is the same for all proposals and the work plan is adapted to each type of project.

Category : Activities and work plan (application phase)

What does “net revenues” mean?

Net Revenues are cash in-flows directly paid by users for the goods or services provided by the project, such as payments for services or fees for the participation to an event, from which any operating costs incurred during the corresponding period should be reduced.

For further information regarding net revenues, please consult the dedicated Factsheet in the Programme Manual.

 

 

Category : Programme Budget construction (application phase)

What is being referred to by the decommitment rule?

The Programme has to reach performance and financial targets as agreed at the beginning of the Programme.  If the financial targets, which are calculated on a yearly basis, are not met, the difference in the amount has to be forfeited. 

Should this loss of funds (ERDF and/or IPA) result from projects lagging behind their payment targets based on the spending forecast included in the Subsidy Contract signed between the Lead Partner and the Managing Authority, the Programme might have to reduce contribution to these projects.

For further information, check the Factsheet of the Programme Manual “De-commitment”.

 

 

Category : Programme Budget construction (application phase)

How are project costs claimed?

To be claimed, costs have to be verified by a qualified controller according to the First Level Control system established on a national level.
This controller may be centralised, in the case a national controller verifies expenditure of all partners, or a decentralised. In this last case, each partner may select its own controller  who should be validated by the respective participating State at the beginning of the project.

 

 

Category : Programme Budget construction (application phase)

What dates should we indicate in WP0 preparations costs in the application form? Should we include a description of the WP and the activity description?

You should indicate both as starting date and as ending date the starting date of the project that is written in the Terms of Reference of the call. You should not put a description of the WP nor the activity for the preparation costs.
For further information, kindly check the Guide of use of Synergie CTE during the Application Phase.

Synergie Guides

Category : Programme Budget construction (application phase)