The information contained in this section has been provided by the national authority in April 2020. We invite you to contact your national contact point to check whether this information is the latest version available.
National Contact Point
National FIRST LEVEL CONTROL
GOVERNMENT OFFICE FOR DEVELOPMENT AND EUROPEAN COHESION POLICY
Division for Control – ETC and IFM programmes
Kotnikova 5, SI-1000 Ljubljana, Slovenia
Ms. Maja Martinšek
Head of Control Division – ETC and IFM programmes
Tel: +386 (0)1 400 3423
E-mail: maja.martinsek@ gov.si
Ms. Romana Breznik Ahtik
E-mail: romana.breznik-ahtik@ gov.si
Ms. Mateja Žužel
SHORT DESCRIPTION OF THE NATIONAL FLC SYSTEM
Slovenia opted for a centralised control system, in which the Government Office for Development and European Cohesion Policy (GODC) is responsible for controlling and confirming expenditures of Slovenian project partners.
Reports amounting for less than EUR 10.000,00 will not be checked, and no Certificate will be issued.
Controls are carried out free of charge for the partners.
On-the-spot verifications conducted by FLCs
On-the-spot visits are mandatory once in the project lifetime in Slovenia for projects that have costs declared in the budget line Equipment. For all other projects, on-the-spot verifications will be performed if the probability of risk (result of the risk analysis) is high.
Specific provisions during COVID-19 outbreak
The COVID-19 pandemic, which leaves the whole world faced with unprecedented challenges, calls for a rapid and efficient response in all spheres of life. Thus, the Slovenian National Control, which is responsible for carrying out first level control for the European Territorial Cooperation (ETC) Programmes, including the Interreg MED Programme, has adjusted its work process and procedures and put in place several measures to ensure successful reporting and see to it that spending of EU funding continues uninterrupted.
In addition to the Programme rules, the National Control would like to bring to your attention the following:
- should you, as a result of the crisis caused by the COVID-19 pandemic, fail to provide or supply the relevant required documentation or supply documentation that has not been appropriately signed (timesheets, statements, periodic reports, work assignments, letters etc.), kindly send to the National Control the documentation unsigned or enclose a letter explaining that all or part of the documentation could not be supplied due to circumstances;
- any expenditure that the National Control fails to verify and validate due to circumstances, will not be included in the current report and will be subject to verification and validation, along with the supporting and missing documentation, during the next review of the project progress report. The abovementioned expenditure will have to be reported again, both in the system and in the paper form;
- the expenditure for the employees working on EU projects from home will be considered eligible equally to the expenditure for the work done on the official premises of an organization should they incur in relation to the implementation of project activities and achievement of project results;
- should you fail to prepare the documents in the paper form, the documentation can be saved and submitted to the National Control in an electronic format on a data carrier (USB stick, secondary storage device etc.). Should you switch to submitting electronic versions of documents, we ask you to submit the documentation in the paper form including all the relevant signatures once the COVID-19 pandemic is over.
Because there are so many different scenarios and situations for all of you, there can be no one-size-fits-all solution to address the situation. Thus, we invite you to reach the Slovenian National Control by sending an e-mail to kontrola-med.svrk@ should you have any further questions regarding the eligibility of expenditure and reporting. gov.si
The National Control website will be regularly updated with any further information and potential additional recommendations so stay tuned
Travel and accommodation costs depend more or less on the legal status of the institution of the project partner (private, public) and the type of travel (domestic, international). No single national rules can be provided here.
Potential applicants or recent PP can always contact the NCP for any kind of question about the programme.
The national law on public procurement (Zakon o javnem naročanju ZJN-3) applies only for public institutions. Private ones must respect only principles of public procurement and programme rules
Link the national rules applicable:https://www.uradni-list.si/glasilo-uradni-list-rs/vsebina/2015-01-3570?sop=2015-01-3570
KEY NATIONAL DOCUMENTS
All documents referring to reporting and eligibility rules can be found on the national website : http://www.eu-skladi.si/sl/evropsko-teritorialno-sodelovanje/transnacionalno-sodelovanje-1/informacije-in-navodila-prvostopenjske-kontrole