Or view all the questions :
During the Covid-19 lockout, will the JS continue working?
Due to preventive measures regarding the spreading of Covid-19, the JS team will be working from home. Nevertheless, all the team remains operational and can be contacted by e-mail and telephone as usual.
Besides, the Certifying Authority also continues to make payments to beneficiaries on a regular basis, depending on the availability of funds provided by the Commission.
Category : Programme COVID-19
During the Covid-19 outbreak, some of the staff is on “stand by”, can I claim those costs?
Due to the Covid-19 outbreak, some institutions have decided to put their staff on “stand by”. This is the staff not working but waiting that the situation calms down to start working again. In this situation, salary and social taxes are no longer paid by the institution but by the State/Social Security/Unemployment services depending on the national/regional mechanisms put in place in each country.
Since only the costs directly borne by the employer (partner) and not recoverable by any other means can be claimed under the Programme, and usually the compensation is not paid/borne by the employer (partner), no expenditure should be claimed.
Should you have any further question about this issue, kindly contact your National Authority.
Category : Programme COVID-19
During the Covid-19 outbreak, I cannot sign the payment claim and/or send it to the JS?
During the Covid-19 outbreak, payment claims will be accepted not signed, accompanied by an email of the signatory or by the project coordinator. The email is to be uploaded in Synergie CTE, in place of signed payment claim.
Due to the fact that the JS cannot access to the post mail due to the lockout, LP are invited not to send original signed payment claims until the restrictions are removed.
The sending of the signed payment claim as well as the uploading of the signed claim, if they could not be done during the lockdown, must be done as soon as possible.
Kindly inform your project officer of these situations in order to speed up the treatment of your payment claim.
Due to the Covid-19 prevention measures, my project’s event/ activity has to be cancelled. Are the costs still eligible?
Due to the Covid-19 outbreak, most project partners have been obliged to change their work plans and activities which will have consequences on their project implementation and declaration of expenses. A specific factsheet regarding the cancelled/postponed activities costs has been validated and is available in the Programme website: https://interreg-med.eu/fileadmin/user_upload/Sites/Programme/Toolbox/Reference_documents/19.Annex_Eligibility_of_expenditures_COVID19_V1_20200316.pdf
In case you consider that your project needs a modification due to the Covid-19 outbreak you can talk to your project officer in order to adapt you project to the real situation. In most of the cases those modifications may not request a modification of the Application Form. But, if needed, the Interreg MED Monitoring Committee has approved flexibility measures you can benefit from.
Should you have any doubt about how to adapt your work plan to the current situation or to proceed with an adaptation of your project, you are warmly invited to contact your project officer.
In any case, LP must agree with their partnership of any adaptation or modification decided with the JS.
Category : Programme COVID-19
During the Covid-19 outbreak, I cannot provide signed job description declarations/lists of staffs/timesheets/exclusive use of equipment, irregularity reports, how can I proceed?
During FLC and JS verification, not signed documents will be exceptionally accepted because of the impossibility to be signed during the Covid 19 period of lockdown. When possible, they could be accompanied by an email from the signatories to the LP. JS will be informed via the LP on this. Not signed documents can be uploaded to the web platform.
Signed documents will have to be provided when possible, so please keep track of the documents that are not signed so that the originals are signed once the situation gets into normal and are provided to your FLC and on the web platform.
Do I have to fill in and upload a De Minimis declaration for ALL the partners ?
The De Minimis declaration is only for the partners whose activities within the project are State Aid relevant and that are willing to apply to the De Minimis Regulation. This information should be included in the partner declaration as well.
Category : Compulsory annexes to upload (application phase)
Please refer to Factsheet of the Programme Manual “State aid”.
Can the beneficiary contract an expert outside the MED aera or outside EU? If so, how should the public procurement procedure be handled?
There is no restriction set out by the Programme regarding the origin of the contracting party. In any case, eligibility of costs for external expertise and services is subject to the full respect of EU, Programme and national (including stricter institutional) public procurement rules and must comply with the principles of transparency, non-discrimination and equal treatment.
Category : Programme Budget management (implementation phase)
For further information, please refer to factsheets on Eligibility of Expenditures (external expertise and services section) and on Public procurement in the Programme Manual.
Can the beneficiary buy equipments outside the MED area or outside the EU? If so, how should the public procurement procedure be handled?
There is no restriction set out by the Programme regarding the origin of the contracting party. In any case, eligibility of costs for equipment is subject to the full respect of EU, Programme and national (including stricter institutional) public procurement rules and must comply with the basic principles of transparency, non-discrimination and equal treatment.Category : Programme Equipment purchase (implementation phase)
Since project closure costs can be invoiced and paid out until two months after the official end date, leaving only one month to get FLC certificates and NA validations, is there a possibility of extending the deadline ?
The final payment claim and the progress report must be validated within 3 months after the project end date, no extension is possible. In case some certificates or national validations are not available at that time, there is the possibility to re-open the payment claim and include them at a later stage.
Category : Programme Closure phase
How to be sure that the equipment actually purchased as part of the project meets the definition given in the application form initially approved?
During the application phase, projects must specify in the application form the equipment envisaged to be purchased in the framework of the project. Usually the precision of the description depends on the clarity of what is needed to implement during the activity.
When it has not been possible to include sufficient details of the equipment to be purchased, the preparation phase of the pilot activities in which the equipment is necessary, shall conclude with a concrete description of the equipment needed to clearly set out the relationship between the provisions included in the application form and the equipment purchased within the project. It is highly recommended to include this kind of information in a technical report.
The JS will only validate modifications to the equipment provided in the application form without evaluating the eligibility of each item. For more information, kindly refer to the Factsheet of the Programme Manual « Project modifications ».
Category : Programme Equipment purchase (implementation phase)